Download PDS 2017: The Ultimate Guide to Filling Out Your Personal Data Sheet
How to Download and Fill Out the Personal Data Sheet (PDS) 2017
If you are working in the Philippine government, or applying for a government position, you may be required to submit a Personal Data Sheet (PDS) to the HR office of the department or agency where you are (or will be) assigned. The PDS is a sworn statement that contains your personal information, educational background, work experience, and other relevant details. It serves as the main supporting document for all government appointments.
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In this article, we will explain what the PDS is, why you need to submit it, what are its features, how to download it, and how to fill it out properly. By following this guide, you will be able to accomplish your PDS form without any hassle or error.
What is the Personal Data Sheet (PDS)?
The Personal Data Sheet (PDS) is the official information sheet that all government employees and officials must accomplish and submit. It is also known as CS Form No. 212 Revised 2017. The PDS requires you to truthfully disclose your personal information as well as your educational background, civil service eligibility, work experience, involvement in voluntary organizations, training programs attended, and other relevant information.
The PDS is considered a sworn statement that should be attested to under oath by you and witnessed by a person who is authorized to administer the oath. The Civil Service Commission (CSC) also requires you to accomplish and submit the Work Experience Sheet, where you will list the actual duties and contributions for each position indicated in the Work Experience section of the PDS.
According to CSC Resolution No. 1700656, any misrepresentation or false statements made in the PDS and the Work Experience Sheet may cause the filing of administrative or criminal cases against you. Therefore, it is important to know how to fill out the PDS form to ensure that all entries are true, correct and accurate to the best of your knowledge.
Why do you need to submit the PDS?
The PDS serves as a basis for evaluating your qualifications for a government position. It also helps the HR office to keep track of your personal data, employment history, training records, and other relevant information. The PDS also serves as a reference for updating your service records and benefits entitlements.
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The CSC requires all government employees and officials to submit two copies of their accomplished PDS to their agency HRMO not later than April 30, 2017. The agency HRMO shall then submit one copy of the employees PDS to the CSC Field Office concerned.
If you are applying for a government position, you may also be required to submit your PDS along with your application letter, resume, transcript of records, diploma, certificate of eligibility, and other supporting documents. The PDS will help the hiring agency to assess your suitability for the position you are applying for.
What are the features of the PDS 2017?
The PDS 2017 is an updated version of the previous PDS form that was issued in 2005. The new PDS form has several features that make it more user-friendly and comprehensive. Some of these features are:
The PDS 2017 has four pages instead of six pages in the previous version.
The PDS 2017 has more fields and options for personal information, such as blood type, email address, dual citizenship details, etc.
The PDS 2017 has a separate sheet for the Work Experience Sheet, where you will provide more details about your actual duties and contributions for each position you have held.
The PDS 2017 has a QR code that can be scanned to verify the authenticity of the form.
The PDS 2017 has a digital signature feature that allows you to sign the form electronically using a USB token or a smart card.
The PDS 2017 is also compatible with the Strategic Performance Management System (SPMS) and the Competency-Based Recruitment and Qualifications Standards (CBRQS) of the CSC. These systems aim to improve the performance and competency of government employees and officials.
How to download the PDS 2017?
The PDS 2017 is available for download in two file formats: PDF and Excel. You can choose the format that suits your preference and convenience. Here are the download links for both formats:
How to choose the right file format?
Both PDF and Excel formats have their own advantages and disadvantages. Here are some factors to consider when choosing the right file format for your PDS:
If you want to print your PDS and fill it out by hand, you can use the PDF format. The PDF format preserves the layout and formatting of the original document, so you don't have to worry about alignment or spacing issues. However, if you want to edit your PDS later, you will need a PDF editor software or an online tool to do so.
If you want to fill out your PDS on your computer and save it as a digital file, you can use the Excel format. The Excel format allows you to enter your data easily and quickly using formulas, drop-down menus, and checkboxes. You can also edit your PDS anytime using Microsoft Excel or any compatible software. However, if you want to print your PDS, you may have to adjust the print settings to fit the document on one page.
Whichever format you choose, make sure to save a copy of your PDS on your computer or a flash drive for backup purposes. You should also print two copies of your accomplished PDS: one for submission and one for your personal file.
How to fill out the PDS 2017?
Filling out the PDS 2017 is not as difficult as it may seem. You just need to follow the instructions and guidelines provided by the CSC and the agency where you are submitting your PDS. Here is a step-by-step guide for each section of the PDS:
Step-by-step guide for each section of the PDS
Personal Information. In this section, you will provide your basic personal information, such as your name, date of birth, place of birth, sex, civil status, citizenship, height, weight, blood type, etc. You will also indicate your residential and permanent address, contact numbers, email address, and government-issued IDs. Make sure to write your name in capital letters and use the format Last Name, First Name, Middle Name. If you have dual citizenship, you will need to specify the countries of your citizenship and attach a copy of your Certificate of Retention/Re-acquisition of Philippine Citizenship.
Family Background. In this section, you will provide the names and details of your spouse (if married), children (if any), parents, and siblings (if any). You will also indicate their occupation, employer/business name, business address, and contact numbers. If you are married to a foreigner, you will need to attach a copy of your marriage contract.
Educational Background. In this section, you will provide the names and addresses of the schools you have attended from elementary to college (or post-graduate studies if any). You will also indicate the period of attendance, the highest level or units earned, the year graduated (or expected year of graduation), and the course or degree obtained. If you have any honors or awards received during your studies, you will need to list them as well. If you have any civil service eligibility or professional license/certification, you will need to indicate them in this section as well.
Civil Service Eligibility. In this section, you will provide the details of your civil service eligibility or professional license/certification that are relevant to the position you are applying for or holding. You will indicate the type of eligibility/license/certification, the rating (if applicable), the date of examination/issuance/conferment/expiration (if applicable), and the place of examination/issuance/conferment (if applicable). You will also attach a copy of your certificate of eligibility/license/certification.
Work Experience. In this section, you will provide the details of your work experience in both government and private sectors. You will indicate the inclusive dates of employment (from - to), the position title (indicate if temporary or permanent), the department/agency/office/company/business entity, the monthly salary (indicate if basic or gross), the salary